Fees and claims for Refund Point Operators

Home The RPO Portal RPO Guide Part 1 - Getting started 4. Finance and payments b. Refund Point Operators' finance processes and weekly payments Fees and claims for Refund Point Operators

Fees

  • WARRRL pays Refund Point Operators (RPOs) a handling fee of 6.25 cents per container to collect and undertake initial sorting of containers into material types.
  • WARRRL will also reimburse RPOs the total refund amounts (operator paid) directly to customers in cash.
  • A Refund Point (RP) may also be eligible for a GST Recovery Amount, to reimburse lost input tax credits due to purchasing containers from a charity with GST concessions.
    • Where an RPO collects containers from a GST-registered entity that is entitled to access GST concessions, the RPO will receive a separate payment from WARRRL equal to the amount of the input tax credit that you are not entitled to claim on the total refund amount.
  • All invoices and amounts due will be calculated automatically by WARRRL using the data the RP submits in their weekly claims.

Weekly claims

  • RPOs must submit a weekly claim declaring the number of eligible containers collected during the previous calendar week by Tuesday, 5pm Perth time (or next business day if a public holiday) to be paid on time.
  • RPOs are paid five business days after the valid payment claim is made and only if the claim is submitted prior to 5pm on Tuesday.
  • RPOs should not issue tax invoices to WARRRL for the fees — WARRRL will issue invoices (recipient created tax invoice) on your behalf.
  • Claim declarations should be submitted even if not 100% correct. Adjustments can only be made after a claim is submitted.
  • For more details on how to submit claims please download How to submit a claim — Step by Step. 

 

Weekly fee claims and payments timeline

Finance tasks

WARRRL

What does WARRRL Finance do?

  • Review and approve fee claims and adjustments.
  • Calculate and issue invoices on behalf of RPs — emailed weekly to an RPOs’ nominated email address.
  • Make payments to RPs on a weekly basis for handling fees, operator paid refunds, and GST Recovery.
  • Pay customers who choose scheme payment instead of cash or vouchers. Payment can be made by EFT or PayPal.

 

Refund Points

What do Refund Points do?

  • Manage RP financial reporting and bookkeeping.
  • GST registration and BAS lodgements.
  • Cashflow management.
  • Ensure all customer transactions are entered correctly into the Point of Sale (POS) device.
  • Pay customers who wish to receive cash for their transactions.
  • Record ID and declarations for customers submitting volumes over 825 and 1,500 containers.
  • Print transaction receipts/tax invoices from POS for customer and record keeping.
  • Print a daily reconciliation report from POS.
  • Declare and submit their weekly volumes on the IT platform.

WARRRL will approve claims, issue invoices, and make payments to RPOs and on their behalf to customers, but RPOs are responsible for their own financial position and reporting.

We do not provide any financial or tax advice and operators should seek their own advice in this regard.

 

Daily reconciliation

A daily reconciliation report can be printed from the POS device.

We recommend operators print a reconciliation every working day. It will help with GST matters and can be of help in case of missing payments, inconsistencies, and other issues.

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